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SaaS Product Overview · 2026
LoadTrace

Control, traceability and real evidence for vehicle transport.

Mobile-first SaaS platform that turns every load into a verifiable digital session. Battle-tested in real high-demand operations.

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Who builds it

XENIX SOLUTIONS.

XENIX SOLUTIONS is a technology company specialized in innovation and high-impact cloud solutions, with a solid track record in design, development and operation of business-critical platforms.

Our experience combining modern cloud architectures, advanced analytics and automation lets us turn complex processes into efficient, scalable and result-oriented solutions.

This capability, together with our deep knowledge of logistics and operational environments, has been key to building LoadTrace — a platform designed to deliver control, traceability and real evidence in the daily operations of carriers.

Introduction

From operational uncertainty to digital evidence.

LoadTrace is designed for vehicle carriers, logistics operators and last-mile services that need control, traceability and objective evidence of their loading operations.

Common pain points in vehicle transport

  • Lack of real visibility over which vehicles are loaded in each operation.
  • Discrepancies between what was loaded and what was delivered.
  • Difficulty proving responsibility to customers or suppliers.
  • Dependence on paper, scattered photos or WhatsApp messages.
  • A lot of time invested in reconciliations and claims.

How LoadTrace solves it

  • Turns every load into a verifiable digital session.
  • Eliminates dependence on paper, informal messages or manual reconstructions.
  • Integrated mobile app and web BackOffice.
  • Reduces errors, disputes and administrative costs.
  • Battle-tested in real high-demand operational environments.

Without objective data, the argument never ends.

Software as a Service

Cloud-native SaaS, no infrastructure of your own.

Born for the cloud, scalable and secure.

Technical aspects

  • Cloud-native solution, designed from inception for the cloud.
  • Highly scalable architecture, capable of adapting to operational volume.
  • SaaS model with no infrastructure of your own.
  • Multi-tenant architecture with per-customer isolation and security.
  • Multi-supplier support aligned with the reality of transport.
  • Built-in security with Azure Entra ID and centralized identity control.

Business benefits

  • Reduction of disputes and claims.
  • Administrative time savings.
  • Greater customer trust.
  • Real control of suppliers.
  • Objective data for operational decisions.
  • Fast deployment, no additional hardware.
System pillars

Four modules. One platform.

Each module covers a stage of the cycle: configuration, field execution, recording and control.

01
Setup & control

Setup module

Fast preparation of the operational environment.

  • Truck plate configuration
  • Language selection
  • Basic operational settings
  • Ready for immediate field use
02
Mobile loading app

Field execution

Operational tool for the driver or loading manager.

  • Start and end of the loading process
  • Automatic time and location capture
  • VIN scanning via barcode or QR
  • Manual entry as backup
03
Recording & traceability

Sessions module

Every load becomes a traceable and auditable session.

  • Real-time list of scanned vehicles
  • Association with truck, supplier and exact time
  • Visual progress control of the load
  • Explicit completion confirmation
04
Oversight & evidence

Control & validation

Information consolidation for analysis and cost audit.

  • Automatic submission of recorded information
  • Immediate availability in the web platform
  • Complete history of sessions
  • Basis for reports, export and operational validation
Features

Everything you need to operate with evidence.

Complete web BackOffice with dashboard, route, supplier, vehicle management and reporting.

01 · Operational dashboard

Consolidated view of the entire operation.

The Dashboard provides a global, real-time view of loads, incidents and movement metrics.

  • 1
    Global viewA single platform to configure, operate and review all vehicle loads.
  • 2
    Real-time trackingReview and control of data before use or export, ensuring reliability.
  • 3
    Incident detectionService available at all times, with no dependence on local infrastructure.
  • 4
    Movement statsStructured retention of all information for query, analysis and audit.
LoadTrace Dashboard LoadTrace Dashboard 2
02 · Core of the system

Real-time supervised loading sessions.

This view enables continuous oversight and immediate incident identification.

  • 1
    One session per loadEvery load is recorded as an individual session with all audit and control data.
  • 2
    Date and time per plateStart and end of each operation per truck, ready for review and export.
  • 3
    Supplier and zoneEach session is linked to its supplier and to the geographic operating zone.
  • 4
    Real-time statusAlways visible whether transport is in progress or completed, with full details.
Loading sessions
03 · Routes

Structured origins and destinations.

Definition of logistics locations with geolocation control.

  • 1
    Multiple origins and destinationsA supplier can operate with specific routes defined in the system.
  • 2
    Destinations can be disabledThe administrator configures which routes are active at any given time.
  • 3
    Geolocation-based controlThe carrier can only select an origin if they are physically at the location, within a few meters tolerance.
Route management Routes detail
04 · Suppliers

Supplier and vehicle management.

Full administration of the companies or drivers responsible for transport and their vehicles.

  • 1
    Supplier setup and managementA supplier can have multiple trucks and assigned zones.
  • 2
    Vehicles linked to a supplierEach truck must have a mobile device with the scanning app.
Supplier management Vehicles
05 · Suppliers and zones

Advanced management per operational zone.

Linking each supplier and vehicle to a specific geographic zone for billing and control purposes.

  • 1
    Supplier create, edit and deactivateComplete data with link to a geographic zone.
  • 2
    Zone bindingA supplier may be limited to a specific zone or region.
  • 3
    Vehicles per carrierEach vehicle is linked to a company for service billing.
  • 4
    Vehicle setup by plateEach vehicle is registered with plate and supplier for complete tracking.
Zones Zones detail
06 · Reporting

Excel export with geolocation.

Export the full content of movements to Excel — including geographic coordinates for audit.

  • 1
    Complete ExcelLoads, vehicles, suppliers and geolocation in a single sheet.
  • 2
    Data reliabilityReview and control before export ensures integrity.
  • 3
    AuditableStructured retention of information for query and analysis.
Excel export Reporting
07 · VIN catalog

Automatic identification by VIN.

LoadTrace automatically identifies the make and model of each vehicle from its VIN number — no manual entry needed.

  • 1
    Living catalogProgressively enriched with new models entering the market.
  • 2
    Dynamic catalogThe database grows automatically with every transported car.
  • 3
    Zero manual errorNo Excel, no manual transcription. Operations accelerate and data stays consistent.
VIN
Vehicle Identification Number
WVWZZZ1JZ7W123456
→ Volkswagen Golf 2026
Mobile App

Driver mobile app: fast, offline-capable.

Allows drivers to record and transmit logistics events in real time, ensuring complete transport traceability even in low-connectivity environments.

16:445G 100%
Vehicle Load
Operation start
Origin
North Terminal
Destination
East Dry Port
Truck plate 1234ABC
▶ Start load
16:465G 99%
VIN scan
Code detected
Is this code correct?
WVWZZZ1JZ7W123456
No, retry
Yes, confirm
16:505G 97%
Vehicle Load
⏱ Loading in progress · 3 min
3 vehicles scanned
1WVWZZZ1JZ7W12345616:47
2JTDKBR5R3M812345616:48
31HGBH41JXMN11234516:49
↓ Awaiting unload (10 min)
16:585G 95%
Vehicle Load
Load submitted successfully
3 vehicles transmitted to BackOffice
1WVWZZZ1JZ7W123456✓ 16:47
2JTDKBR5R3M8123456✓ 16:48
31HGBH41JXMN112345✓ 16:49
↓ Unload at destination

Scanning process

  • Zone-controlled origin and destination. Automatic selection by geolocation; VIN scanning in two steps: load start and end.
  • Submission to central system. List of VINs loaded onto the truck transmitted in real time to the BackOffice.
  • Confirmation at destination. Unload confirmed, end of session generated, full cycle closed.

Device configuration

  • Language selection. Adapts the interface to the user's language (English, Spanish, Portuguese, etc.).
  • Vehicle identification. Registration and edit of the truck plate used in the operation.
  • Version info. Installed version visible for support, maintenance and audit purposes.
Technical aspects

Security managed by Microsoft Azure.

B2C

Authentication with Azure AD B2C

Azure AD B2C makes identity verification easy — it collects user data, validates it against third-party systems, scores trust and approves account creation. All product identity management rests on Microsoft Azure infrastructure with the security standards that implies.

Summary

LoadTrace fills the underserved segment.

The market is split between costly industrial solutions and insufficient generic tools. LoadTrace fills the gap between both: lightweight, mobile-first, real for medium-sized carriers.

Lightweight and mobile-first
For real carriers
Fast deployment
No additional hardware
Offline-capable operation

Existing market solutions

  • Designed for OEMs or ports
  • Expensive and complex
  • Require industrial hardware
  • Don't cover medium-sized carriers

LoadTrace

  • Fast deployment, no friction
  • No long projects, no additional hardware
  • No infrastructure changes
  • Designed for the underserved segment
Plans & pricing

Three plans, all with 100% of features.

Choose based on the number of vehicles and suppliers you operate. Support and SLA scale with each tier.

Starter Plan

For small carriers

Start your digital journey with the essentials.

€490/month
VAT excluded · 100% of features
Setup & onboarding from €1,000 (one-time)
  • Limited online support
  • All standard features
  • Up to 25 vehicles
  • Up to 3 suppliers
Get started
Enterprise Plan

For large operators and complex fleets

No limits, phone support and dedicated SLA.

€1,690/month
VAT excluded · 100% of features
Setup & onboarding from €2,900 (one-time)
  • 8×5 phone support
  • Advanced multi-supplier
  • Unlimited vehicles
  • Unlimited suppliers
  • Roles and permissions
  • Dedicated SLA and support
Talk to sales

From €16/day, digitize your operations. All plans include 100% of features.
Prices exclude VAT and any other applicable taxes. Flexible plans and tailor-made designs are available.

★ Annual benefit: the setup and onboarding fee is reduced by between 10% and 50% when the service is contracted on annual terms. The discount applies according to the commitment duration and the chosen plan.

Book a demo

20 minutes to see it in action.

In a 20-minute demo we can show you:

  • How to record loads from the mobile app in real time.
  • How to obtain geolocated, auditable evidence.
  • How to centralize suppliers, zones and vehicles.
  • How to generate automatic reporting for customers or audits.
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